Site supervision is one of the most important aspects of a construction company’s project management. During construction work, it is essential to assess the progress of the project and identify any issues before they become too serious.
Have you ever had to rework the width of a bay because the dimensions were not respected? This is exactly the kind of mistake you can avoid by setting up your site supervision.
These series of errors can have a major impact on the schedule, the quality of your project and the overall satisfaction of the client. In this article, we’ll also look at how to set up a site supervision solution and how to save time.
Site supervision is a part of your project management that requires meticulous preparation and, above all, constant monitoring of the performance indicators you want to put in place.
Often seen as time-consuming on construction sites, it is nevertheless the key to optimising your margins and reducing unforeseen events.
We can’t stress this enough: site supervision isn’t just a matter of setting up a tablet with plans to carry out defects. First and foremost, site supervision must be prepared before the project begins. This will enable you to anticipate any bottlenecks and potential future problems.
Site supervision is the responsibility of all the managers in charge of the project. However, each person’s role will depend on the structure and organisation of the contract. There are two main types of worksite: projects involving separate lots and projects involving a general contractor.
During the works phase, the project manager (often represented by the architect) is responsible for site supervision. He will have to run coordination meetings with the various lots, and draw up and circulate reports. He will also have to check that the resources specified in the contracts are being used.
Every week, he will have to check the various operations, list any variations observed, identify the origin of these variations and highlight any potential deviations. He will propose corrective measures to make up for any delays and recalibrate schedules according to requirements.
He will also have to monitor the maintenance and cleaning of the worksite, its accesses and surroundings, and propose the allocation of the corresponding costs. Finally, he will assess responsibility for any delays and may propose the application of penalties.
Quality control must be carried out by the works companies responsible for their work packages. For example: the structural works package must carry out its own quality control on the works it is carrying out.
During the acceptance operations, the project manager must draw up a clear timetable indicating the dates of the pre-acceptance operations, the commissioning tests and technical checks, the dates and the lifting of defects, the visits of the safety committees and the withdrawal of the worksite installations. During this period, the contractor will also be required to provide the inspection plans.
Having finalised the acceptance schedule, the project manager must also:
Site supervision is important because it allows us to monitor the progress of the project and to be alerted in real time to any problems that may arise. It is crucial to ensure that the project is completed on time and on budget, and that the work is of the highest quality.
Assuming that site preparation has been carried out correctly, the main challenge of site supervision will be to ensure that everything goes according to plan.
Let’s take the case of a general building contractor building a 10-storey structure. The site supervisor realises that the verticality of the windows on the ground floor has not been respected, and that it is impossible to integrate the windows delivered that very morning. Here are the main problems he will have to deal with:
If he had set up a pre-casting quality control solution, he would have been able to limit this quality defect and keep to the time allocated to this task in the schedule.
To set up an effective site supervision solution, it is important to define precise objectives and put in place appropriate monitoring methods. Defined by the quality assurance plan (QAP), the procedures and verification points are as follows:
In concrete terms, here’s what you need to do to monitor your site before the start of the operation:
As you can see, meticulous preparation of your worksite during the preliminary studies will save you precious time.
Site supervision is a highly effective way of measuring the success and progress of a project and identifying any issues at an early stage. It allows you to monitor the worksite and quickly communicate progress to your client.
There are many advantages:
Digital solutions can be very useful for site supervision and are becoming increasingly popular.
To measure the success of site supervision, it is important to define clear objectives and performance indicators. These indicators can be based on :
It is also essential to monitor the worksite’s progress and collect accurate data so that performance can be analysed and compared. Finally, it is important to carry out regular assessments and keep detailed records, so as to be able to respond more effectively to injunctions from non-compliant companies or companies outside the required timeframes.
There are SaaS (Software as a Service) solutions offering free site supervision software. These publishers often offer free trials for 15 days, with a limited number of checks or site observations. However, if the software doesn’t suit your organisation, you’ll have to start all over again.
At Beyond InSite, we prefer to take the time to support you in deploying and using the solution right from the start of the worksite. Even though a free offer may seem attractive, you also need to take into account the set-up and expertise of the teams responsible for configuring your space.
The successful implementation of a site supervision solution in a construction company’s organisation involves a number of points:
The time required to prepare the free site supervision software is considerable. By choosing our services rather than free, you save this precious time and ensure the success of your operation.
Site supervision is appropriate for all types of work: new buildings, refurbishments, civil engineering and public works. These types of project all involve risks.
To be sure of making a success of your project and generating a profit margin at the end of the project, you need to prepare for it and put in place a genuine action plan based on site quality. Implementing a solution like Beyond InSite goes a long way towards optimising the performance of all your site operations. To help you implement it, please contact us.
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